Business trips are a daily occurrence in many companies. Client meetings, conferences, and visits to company branches require efficient and convenient transportation. In such situations, renting a company car is increasingly being chosen over using employee private cars or fleet leasing.
Why is it worth renting a car for a business trip?
Companies that regularly send employees on business trips appreciate the flexibility and simplicity of renting.
Key benefits:
- Saving time and costs – no need to maintain a large company fleet.
- Access to new models – cars equipped with the latest safety and comfort systems.
- Flexibility – can be rented for a day, week or month, depending on your needs.
- Zero formalities for the employee – everything is handled by the company in one invoice.
Company car from a rental company and the employee's private car
Many entrepreneurs wonder whether it is better to rent a car or reimburse the employee for the costs of using a private car on a business trip.
Why is it better to choose renting?
- Less risk – in the event of a breakdown or accident, the rental company takes responsibility.
- Fixed costs – easier to plan your business travel budget.
- Company image – the employee arrives at the client’s place in a modern and well-maintained car.
What does renting a car for a business trip look like step by step?
- The company contacts the rental company and selects the appropriate car model.
- The rental period is determined – from a few days to many weeks.
- A contract with clear rules is signed (no deposit and no mileage limit at MobiCars).
- The employee picks up the car at the selected location or the car is delivered to the specified address.
- After the business trip is completed, the vehicle returns to the rental company and the company receives a single VAT invoice.
Which car is best for a business trip?
- Sedan or hatchback – an economical solution for short and medium journeys.
- SUV – more comfort and luggage space for longer trips and several employees.
- Kombi – ideal when a business trip involves transporting a larger amount of equipment.
Car rental at MobiCars for companies
At MobiCars we offer comprehensive solutions for businesses:
- short-term and long-term rental,
- no deposit and no mileage limit,
- VAT invoice for the entire service,
- possibility of delivering the car to any location (office, station, airport).
This allows every company to reduce fleet costs and at the same time provide employees with maximum comfort during business trips.
Frequently asked questions about renting a car for a business trip
